1. Meeting called to order at 1:05 pm January 7th by Ed Bigelow

2. Board Members in attendance Bill O’Donnell, Ed Bigelow, Bob Childers, Roger Bailey, Myrna Carlin, Ken Lindstrom, Jim Ege. There were no Guests.

3. Ken Lindstrom moved, Bill O’Donnell seconded motion to approve September minutes, Motion carried.

4. Myrna Carlin moved, Roger Bailey seconded motion to approve the meeting agenda. Motion carried.

5. Treasurer’s report given by Treasurer Ken Lindstrom. Jim Ege moved to approve the Treasurer’s Report .Roger Bailey seconded. Motion Carried.

Committee Reports:

1. Grant program… Need to work on specifics. Dan Kelly and Jean Russel will serve on the committee if committees put together specific details for monies needed.

2. Membership Services: Myrna Carlin brought up a question on post cards and Karen Way was not in attendance to give further information.

3. Museum: no report

4. Property Management: Building etc.:

   1. Bill O’Donnell pursuing lease with Shelby Bank. Nothing has moved forward at this time. The committee needs the museum committee to give an idea of what the museum needs before a lease can be discussed. Discussed generalities…. Shelby Bank looks promising if the Board want to go there if we want to rent. Size and square footage is good.

   2. Mike Flynn, Myrna Carlin discussed the upstairs of the Township Hall as a possibility for the museum. Howard Schrumph saw this as a dream. Tom Sturr did a study in 1989 to look into this idea. Some work has been moved forward in this vein. New bricks are needed on the side of the building. The township building is structurally sound. 46 x90ft, 4600 feet on each floor. Elevator and two sets of stairs needed. Load capacity needed to upgraded on the first floor. Updated study needed to bring idea to present day dollar amount…
      Township,Village, Museum work together to get a plan.

   3. Funeral Home ???

5. Information Booth: PHS Board would authorize Information Booth Committee to pursue a letter signed by the president to contractor (Brad Brown) to complete the building (Information Booth) on a specific date and after that date the board would
   authorize the committee hire a new contractor to complete the work as originally specified billing to the original contractor within the original authorized budgeted amount. If needed the committee is authorized to pursue legal counsel.
   
   Motion by Jim Ege to the above. Motion seconded by Roger Bailey. Motion carried.

6. Old Business:

   1. Committee assignments:
      Draft for three areas of Coordination by Ed Bigelow

      1. Administration

      2. Members services

      3. Museum

   2. PYC Letter: Sept. 9th to Marilyn Steiner to clarify the original letter sent to the PHS about the PYC historical records. No reply at this point.

   3. PHS Mission Statement is in progress

   4. Committee Assignments..is in progress..committee tasks,responsiblity etc.
      Continue to move forward… names will be added. After this work is done.

Webmaster's note: 'd.' outline lettering was used twice on submitted minutes.

4. Project for school kids.. Ken Lindstrom has compiled a list of micro films of
   newpapers. Some are missing. Which ones? Ken has made a list of those missing
   newspapers. Was there a paper for that day? Roger Bailey…The papers that are
   upstairs are in the 50’s and are microfilmed. Museum Committee (Bob Childers)
   will be responsible for a plan. Will report in April.

5. Annual events schedule: See agenda. Board will authourize Myrna Carlin to plan
   the dinners and speakers for the following year and a budget. She will report back as
   needed. Budget: $10.00 per dinner, plus $200 rent and Misc. $600 entertainment.
   Motion: See Above. Myrna Carlin moved, Bill O’Donnell seconded.
   Motion carried
   Dates have all ready been approved. Spring Dinner Wednesday May 27th at VFW.
   The Annual Members Meeting/ Information Booth Dedication, Wednesday ,July 8
   Summer Dinner, Wednesday August 26,

6. Website: Add photos etc. Committee will meet before April and report at the next
   meeting.

Public comments:
Myrna, Ludington Daily News, Community Calendar We could make one and sell it. Oceana County Historical Society is selling one now. Should go to membership committee.
Request to give a talk to the kids… will continue this conversation. Given to Bob Childers Chairman of the Museum Committee
Ed; 1962 song, 1962, dedication poem put to music.1800’s poem.

Bruce Bates: Donation of color photographs1997 construction for Hancock Street.

Meeting Adjourned …3pm. Next meeting: 1st Wednesday of April 1pm